This role is a great opportunity for an experienced Executive Assistant who enjoys working closely with a fast-moving entrepreneur and making a real difference every day. It is not just about managing tasks, it is about thinking ahead, creating structure, and helping big ideas turn into clear action. If you are proactive, calm under pressure, and love taking initiative, this position offers flexibility, trust, and room to grow while working fully remote
Job Type: Part-time (Contract)
Salary: From $28.00 per hour
Firm: AssistPro
Location: Remote
Work Schedule: Flexible; starts around 12 hours per week with potential to grow
Language: English
Responsibilities (Training included)
- Calendar & Email Management
- Manage complex calendars across multiple time zones
- Prioritize, draft, flag, and delegate emails as needed
- Meetings & Follow-Up
- Prepare agendas, take notes, and track action items
- Ensure follow-through and accountability after meetings
- Project & CRM Management
- Update and maintain CRM systems (HubSpot, Salesforce, Pipedrive, etc.)
- Track pipeline activity and key contacts
- Manage tasks and projects using tools like ClickUp, Asana, Trello, or Monday
- Systems & Organization
- Organize files and documents (Google Drive, Dropbox, OneDrive)
- Create and refine SOPs and basic systems to streamline recurring work
- Format and manage documents using Microsoft Office and Google Workspace
- Executive & Strategic Support
- Act as the anchor and “air traffic controller” for a high-level entrepreneur
- Drive priorities, anticipate needs, and keep initiatives moving forward
- Assess risks quickly and take decisive action without waiting for perfect information
- Tech & AI Enablement
- Adopt and leverage AI tools (ChatGPT, Notion AI, etc.) to improve efficiency
- Use tools such as Slack, Zoom, Loom, Canva, Mailchimp, and scheduling platforms
Benefits
- Fully remote work
- Flexible schedule with autonomy
- Opportunity to grow hours and responsibilities
- Referral program
- Meaningful partnership with a driven, high-level entrepreneur
- Exposure to strategy, innovation, and business growth
Qualifications
Experience
- Minimum of 3 years of direct executive support experience
- Proven experience supporting senior leaders or entrepreneurs in fast-paced environments
Hard Skills
- Advanced calendar and email management
- CRM and project management tool proficiency
- Strong document formatting and digital organization skills
- Tech-savvy with a genuine interest in AI and automation
Soft Skills
- Quick-thinking, decisive, and calm under pressure
- Able to process information rapidly and take initiative without overthinking
- Warm, professional, and able to build trust quickly
- Comfortable setting boundaries and managing priorities
- Self-managing, solutions-oriented, and results-driven
- Excellent written and verbal communication skills
Application Process
To expedite the application process, candidates should apply directly via the website: Get started