Are you someone who loves to stay organized, communicate clearly, and keep daily operations running smoothly? This opportunity is perfect for a detail-oriented professional who enjoys supporting teams and helping work flow better behind the scenes. As an Operations Administrator, you will play a key role in keeping schedules on track, managing communication, and supporting important business activities—all while working comfortably from home. This role offers flexibility, trust, and the chance to be part of a growing and dynamic remote team.
Quick Snapshot
Job Type: Part-time, Contract
Salary: $400 USD per week
Firm: NetSuiteur
Location: Fully Remote
Work Schedule: 2 days per week (approximately 16 hours weekly)
Language: English
Responsibilities
- Provide proactive support on inbox and calendar management, including handling a complex email and shared mailbox, drafting/ghostwriting select communications and managing a dynamic schedule.
- Coordinate and execute domestic and international travel, periodically across multiple time zones.
- Manage Microsoft shared mailbox responding to enquiries, create and edit Microsoft Office documents, spreadsheets as requested.
- Scheduling appointments and coordinating meeting to optimize planning.
- Ensure that data entry, tracking and coordination for different initiatives are managed, which includes keeping contacts in Outlook and CRM, logging prospect and client interactions, tracking team action items and ideas and documenting.
- Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence
- Utilize strong organizational skills to prioritize tasks effectively and ensure timely completion of projects
- Perform other duties as assigned by supervisors and/ or senior management
Qualifications
- Familiarity with ZohoBook or bookkeeping experience is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Superior communication skills, confidence to work directly with Partners, Customers and Prospects
- Strong time management skills and meet deadlines
- Comfortable to work under pressure while completing tasks
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Positive attitude, no task too big or too small
- Highly motivated, self-driven, solution and detail-oriented
- Able to work well in an ever-changing environment
- 3+ years of experience as an Administrative Assistant supporting multiple executives and/or senior team members.
HOURS
This is a Part Time 2 days a week
Fully Remote
400 USD/Week
Job Types: Part-time, Contract
Expected hours: 16 per week
Benefits:
Flexible schedule
Work Location: Remote