Imagine working with world-class experts in AI, finance, and technology, in a dynamic and collaborative environment that’s driven by innovation and success. Voleon, a leading tech company, is looking for a talented Administrative Assistant to support our senior leaders and shape the future of investment management. If you’re a motivated and organized individual who thrives in a fast-paced environment, we want to hear from you!
Job Type: Full-time
Salary: $48.08 per hour (approximately $100,000 per year)
Firm: Voleon
Language: English
Voleon, a leading technology company applying AI and machine learning to finance, seeks an Administrative Assistant to provide high-impact support to senior leaders. Join a team of experts in AI, finance, and technology, and be part of a dynamic and collaborative work environment.
Job Summary
As an Administrative Assistant, you will support senior executives, including the Chief Commercial Officer (CCO) and Research & Design/Engineering leaders, with day-to-day operations, strategic priorities, and special projects.
Responsibilities (Training included)
- Provide proactive administrative support to senior executives, acting as a trusted partner and point of contact
- Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs
- Coordinate domestic and international travel and handle related expense reporting
- Plan and support meetings and events, including logistics, materials, room setup, visitors, and catering
- Support light project management activities and partner closely with Executive Support colleagues
- Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency
- Handle confidential and non-routine information with the utmost care and discretion
- Provide responsive assistance to colleagues, clients, and vendors as requested
- Coordinate with IT support to anticipate and resolve technology needs or issues
- When supporting the CCO: prepare and manage investor meeting materials and help ensure timely follow-up on action items
Compensation and Benefits
- $48.08 per hour (approximately $100,000 per year)
- Medical, dental, and vision coverage
- Life and AD&D insurance
- 20 days of paid time off
- 9 sick days
- 401(k) plan with company match
Requirements
- Strong organizational skills with attention to detail
- Excellent written and verbal communication skills
- Ability to handle a high volume of work independently and maintain confidentiality
- Proficiency with MS Outlook, Word, Excel, and PowerPoint
- Experience with Atlassian and Agile Project Management tools a plus
- Ability to work a hybrid schedule with consistent in-office presence
- Bachelor’s degree a plus (Not compulsory)
- 3+ years of experience supporting senior executives
Application Process & Documents Needed
Please review the job description and apply if you’re a strong fit. Required documents and application process details will be provided upon submission of your application.