We’re looking for a friendly, organized Administrative Assistant to join our team in San Jose, California. This remote role lets you help managers, greet visitors, and keep the office running smoothly—all from the comfort of your home. If you love staying on top of tasks, enjoy a lively work environment, and have a knack for making things happen, we’d love to hear from you. Join us and be the helpful heart that keeps our daily operations humming!

Job Type: Remote (Full‑time)

Location: Remote, US

Work Schedule: Flexible, typical office hours

Language: English

Job Overview

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks.

As an Administrative Assistant, your duties include

• answer phone calls
• arrange meetings
• supervise staff
• perform a variety of general clerical and administrative tasks.

We are searching for a person who is skilled in administration support and willing to work with a diverse team. If you are a precise match for this position then please do apply.

Responsibilities

• Manage the work process and allocate assignments to other regulatory employees.
• Provide assistance to train staff individuals and new employees.
• Implement and screen programs as coordinated by the administration and see the projects through to fulfillment.
• Respond to inquiries for all kinds of information related to the organization.
• Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management.
• Maintain computer systems, fax, and photocopy machines.
• Maintain office supplies, check inventory and request office items whenever required.
• Coordinate and schedule appointments, meetings and travel arrangements for Managers.
• Respond to emails and answer phone calls as and when required.
• Maintain office policies and procedures.
• Supervise, organize and maintain files and databases in a confidential manner.
• Coordinate the maintenance and repair of office equipment.

Requirements

• Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.
• Strong knowledge of office management procedures and systems.
• Expertise in efficient operation standard office equipment.
• Proficient with MS Office for example Excel, PowerPoint, and Word.
• Working knowledge of general bookkeeping and accounting skills.
• Ability to analyze and operate workplace practices to enhance productivity.
• Strong verbal and nonverbal communications kills.
• Good problem solver.
• Excellent time management skills.
• Strong organizational skills.
• Ability to multi-task and prioritize day to day tasks.
• Ability to work individually or in a team.
• Attention to detail.
• Bachelor’s degree in Business Administration or similar field.

Get Started

The company, Fidos for Freedom, Inc., is based in San Jose, California, United States (with remote work options)

Address:

Fidos for Freedom, Inc.

123 Main Street

San Jose, CA 95101

United States