Location: Remote, US
Base Pay: $19.58 / Hour
Employee Type: Part Time, Non-Exempt
Job Summary
We’re looking for a dependable and detail-focused Administrative Assistant to join our Project Development department. As a trusted backbone of our team, you’ll maintain accurate systems, support others through consistent execution of established procedures, and value getting the details right to keep projects running smoothly.
Responsibilities
- Provide comprehensive administrative support to the logistics and operations department
- Undertake administrative activities, including:
- Preparation of invoices and documentation of materials
- Reconciling materials with invoices and supply documents
- Efficient and accurate daily entry of delivery data into Sage and 3PL platforms
- Maintaining data, creating reports, and supporting the team
- Checking goods in receipts and processing through internal stock system
You’ll Achieve
- Systematic Accuracy: Maintain filing systems, documentation, and data entry with consistent precision
- Reliable Coordination: Execute daily, weekly, monthly, and quarterly assigned tasks with unwavering dependability
- Process Consistency: Support multiple project timelines simultaneously by following proven organizational systems
- Quality Documentation: Deliver excellent written and verbal communications that maintain professionalism and accuracy
- Steady Support: Handle confidential information with sound judgment while providing responsive, timely assistance
- Organized Execution: Anticipate needs and identify potential issues before they arise
Company Benefits
- Performance-based bonuses are available with tenure
- Matching 401k
- Vacation Accrual
- Tuition reimbursement
- Professional development
- Employee Assistance Program
Additional Information
Travel: Occasional; up to 2 weeks annually for meetings and team collaboration
Requirements
- High school diploma or equivalent required
- Associate’s or BA/BS degree in Business Administration, Communications, or related field preferred
- Certificate in Project Management (CAPM) or administrative professional certification (CAP) is a plus
- 2-3 years of administrative support experience required
- Experience supporting project managers or working in a project-based environment preferred
- Demonstrated experience coordinating multiple priorities and deadlines
- Intermediate proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
- Intermediate proficiency in project management software
- Previous experience in publishing is beneficial but not required