We’re excited to bring on a superstar Administrative Assistant to join our Digital Music News team! If you’re a detail-oriented whiz with a passion for keeping things organized and running smoothly, we want to hear from you! As a remote role, you can work from anywhere and make a real impact on our fast-paced operation.
Job Type: Remote
Salary: $17.00 – $22.00 Per Hour (Employer provided)
Firm: Digital Music News
Location: Remote
Open to: All nationalities
Work Schedule: Flexible
Language: English
Responsibilities (Training included)
- Deliver monthly client reports and compile ad performance data
- Enter data across internal trackers and maintain accurate records
- Generate invoices and insertion orders and send them to clients
- Track accounts receivable and monitor outstanding balances
- Send payment reminders, apply late fees, and follow up on overdue invoices
- Escalate unpaid balances according to internal process
- Communicate with clients regarding outstanding payments via email and phone when needed
- Send banner reminder emails and follow up with clients on missing assets
- Manage lead lists and perform database clean-up
- Compile intent data reports for clients
- Update the media portfolio each month with active and completed banners
- Generate and send the daily newsletter using established templates
- Organize documentation and maintain internal systems
- Assist with administrative projects and research assignments as needed
- Support leadership with general administrative tasks as they arise
Requirements
- Strong English fluency with clear written and verbal communication skills
- Excellent organizational skills and attention to detail
- Comfort and confidence following up with clients on overdue payments
- Experience with basic accounting tasks and invoice management
- Ability to follow structured processes and meet deadlines
- Comfortable handling repetitive tasks with a high level of accuracy
- Experience with spreadsheets and basic reporting
- Previous administrative, operations, or coordinator experience preferred
About You
You are reliable, responsive, and take pride in clean, accurate work. You stay organized, follow through on tasks, and communicate clearly. You are comfortable holding clients accountable for payment in a professional and respectful manner and enjoy being the person who keeps things on track.
Pay: $17.00 – $22.00 per hour
Benefits:
Flexible schedule
Work Location: Remote