Administrative Assistant / Operations Administrator

If you enjoy staying organized, helping teams run smoothly, and working from the comfort of your home, this opportunity may be just right for you. Ultimate Service Associates is offering a remote Administrative Assistant role that is perfect for someone who is detail-oriented, dependable, and ready to grow. This position allows you to support daily operations, communicate with service providers, and keep important records accurate and up to date—all while being part of a supportive and values-driven company.

Job Type: Part-time

Salary: From $17.00 per hour

Firm: Ultimate Service Associates

Location: Remote

Work Schedule: 25–32 hours per week

Language: English

Job Summary

The Operations Administrator is an entry-level position with ample opportunities to grow with the company. They are responsible for requesting, receiving, and coding invoices, service reports, and fluid sample results in an accurate and timely manner. They must uphold our core values of being Respectful, Responsive, Reliable, and Results-Driven

Duties/Responsibilities

• Request past due invoices, service reports, and fluid sample results from service providers via email and phone calls.
• Receive and review the above documents for accuracy and missing information.
• Allocate the above documents to the corresponding location in service software.
• Assist account managers with data entry pertaining to documents.
• Generate reports detailing the status of documents not yet received.

Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail
• Understanding of workflow and ability to adhere to deadlines.
• Proficient with Microsoft Office Suite or similar software.

Education and Experience

High School Diploma/GED Equivalent

This is a great opportunity for someone who is detail-oriented, highly organized, and enjoys providing administrative support in a fast-paced office environment. If you have excellent communication skills, strong attention to detail, and the ability to work independently as well as part of a team, we would love to hear from you.

To be considered, please email your resume to skotek@usa-svc.com

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 25 – 32 per week

Work Location: Remote

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