Love design and staying organized? This remote Administrative Assistant role with a custom residential and interior design Architecture firm is perfect if you enjoy being the calm center of a busy, creative office. You’ll be the first friendly voice for clients and contractors, answering calls, routing inquiries, and helping with emails to support the firm Principal. You’ll also manage calendars, book appointments, handle data entry in Microsoft Office and Google Workspace, proofread documents, and keep records tidy. Plus, you’ll get to flex your creative side by assisting with social media posts on Instagram, researching materials, and ordering samples for projects. With 1–5 hours per week and $22.00–$29.00 per hour, it’s ideal for someone in the United States or Canada who has admin experience, strong communication skills, and an eye for design.
Quick Snapshot
Job Type: Part-time
Salary: $22.00 – $29.00 per hour
Firm: Not specified; Architecture practice specializing in custom residential and interior design
Location: Remote
Work Schedule: Expected hours: 1.0 – 5.0 per week
Language: English (Required)
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! Our firm is an Architecture practice specializing in custom residential and interior design. This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, enhance overall efficiency, and provide support for our social media presence. As the backbone of our administrative functions, you will be the point of contact for clients and contractors, ensuring a positive and professional experience. Your proactive approach, exceptional organizational skills, and strong communication abilities will help keep our office running smoothly and effectively. This paid position is ideal for someone eager to grow their career in office management and customer support within a vibrant work environment.
Applicant must reside in the United States or Canada. Please do not apply if you are on another continent with a significant time difference.
Responsibilities
- Operate phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
- Assist with email inquiries, and provide professional responses to assist the firm Principal
- Perform data entry tasks using Microsoft Office Suite, Google Workspace, and other office software to maintain accurate records
- Assist with filing, document proofreading
- Support calendar management by scheduling appointments, meetings, and coordinating events with attention to detail
- Provide excellent customer service by supporting clients, vendors, and team members with professionalism and responsiveness
- Assist with and manage social media posts on platforms such as Instagram
- Research materials, interface with vendors, and order samples for projects
Experience
- Proven office management or administrative experience in a fast-paced environment. Experience in the world of design is preferred
- Excellent writing and verbal communication skills
- Self-motivated and efficient time management skills
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry skills, and Adobe PDFs
- Strong graphic skills are preferred. Experience with the Adobe suite (Acrobat, Illustrator, Photoshop) are a plus; ability to create social media posts via Instagram or Tiktok are an asset. Please provide detail about this experience
- Demonstrated organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Familiarity with clerical tasks such as filing, proofreading documents, and maintaining records
- Previous experience in customer support or customer service roles that require excellent phone etiquette and interpersonal skills
Join us to be an essential part of our team where your organizational talents will shine! We value energetic professionals who are eager to contribute positively while growing their skills in office administration.
Pay: $22.00 – $29.00 per hour
Expected hours: 1.0 – 5.0 per week
Benefits:
- Flexible schedule
Application Question(s):
- Do you have graphic skills and experience with social media posts for business promotion?
- Where is the current location of your primary residence?
Education:
- Associate (Preferred)
Experience:
- Executive administrative support: 3 years (Preferred)
Language:
- English (Required)
Work Location: Remote
Glassdoor is handling all recruitment for this role. As this is a newly opened vacancy, if this opportunity excites you, head over to Glassdoor and