Executive Assistant

Closing Date: 31/12/2025

Job Type: Contract (12-month fixed term)

Location: Remote

Job Category: Administration

About GBST

At GBST, we’re inspiring wealth innovation for wealth management and advice organisations globally. Our commitment to excellence, a strong track record of successful delivery, and a focus on product excellence have earned us the trust of many of the world’s leading financial services organisations.

We’ve invested heavily in transforming our technology stack to deliver a truly immersive and digital experience across both front and back-office operations.

The Opportunity

We are seeking an Executive Assistant to provide high-level administrative support to the CEO and Executive Team. This role offers the opportunity to work remotely within the UK while collaborating with a dynamic, high-performing global leadership team.

Key Responsibilities

Manage diaries and provide administrative support to the CEO and Executive Team across multiple time zones (AU, EU, UK)
Liaise with clients, partners, and stakeholders on behalf of GBST and the CEO
Organise meetings, events, travel, and accommodation logistics
Lead the production of Board packs and supplementary papers
Assist with agendas, minutes, reports, and internal communications
Manage the CEO’s inbox, prioritise urgent matters, and follow up on actions
Organise monthly team social events
Support the wider team as required
Ensure compliance with company policies and local statutory requirements

GBST Benefits

Instant savings and discounts at major retailers
Private Health Insurance (including Dental and Optical)
Non-contributory Pension Scheme
Salary Sacrifice Schemes (Car, Cycle to Work, Additional Pension)
Additional GBST day off each year
Employee Assistance Programme (EAP)
LinkedIn Learning access

Requirements (About You)

Significant experience in senior administration, executive assistant, or office management roles
Advanced Microsoft Office skills, particularly Word and PowerPoint
Highly organised with strong attention to detail
Excellent written and verbal communication skills
Ability to multi-task, prioritise, and take initiative
Professional and confidential handling of sensitive information
Numerate, with the ability to create and maintain business data

Application Information

If you’re looking for a role where you can make an impact and be part of an innovative team, we’d love to hear from you.

Apply now or contact [Careers@gbst.com] with any questions.

Apply directly on the job site

Please note: Due to high application volumes, only shortlisted candidates will be contacted. Recruitment is managed internally; external agency support is not required