Assistant Project Manager | Certificate of  Sponsorship

Position: Assistant Project Manager

Job Type: Full Time

Salary: £39,959 to £48,117 a year per annum

Location: Coventry

Employer: University Hospitals Coventry and Warwickshire NHS Trust

Application Deadline: September 21^st, 2026

Job summary

An exciting opportunity has arisen for a proactive, highly motivated individual with excellent project management skills to join the Programme Management Office (PMO) at University Hospitals Coventry & Warwickshire NHS Trust.

The role requires an individual who is an effective communicator, with the ability to communicate with both clinical and non-clinical staff at all levels within the organisation, in addition to external project stakeholders.

Excellent organisational skills and the ability to work to tight deadlines is essential. Experience using project management software, tools and methodologies used to define, develop, manage and monitor project plans is also an essential requirement.

Previous applicant need not apply.

Due to anticipated high levels of interest, applicants are encouraged to submit their application as early as possible. We reserve the right to close the advert early if a sufficient number of applications are received.

Main duties of the job

As part of the Programme Management Office (PMO) you will work in collaboration with the Trust’s clinical and non-clinical groups and departments to support the delivery of strategic objectives.

The post holder will provide assistance with planning and managing small/medium scale projects and assist with the delivery of strategic programmes within the Programme Management Office (PMO). In addition, you will assist clinical and non-clinical staff to ensure that necessary tasks and targets outlined in project plans are achieved, including the delivery of benefits.

The post holder will assist with the management of project risks and issues and careful monitoring of action plans to ensure they are accurate and up to date at all times and that appropriate documentation and communication takes place throughout the project lifecycle to ensure effective delivery within set timescales.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence – University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.

Job description

Job responsibilities

• Support the successful delivery of small/medium projects within an acute hospital environment, managing conflicting demands, whilstminimising any potential disruption or disturbance to patients, staff, or other visitors.
• Planning, co-ordination, and management of a number of different projects or workstreams at any time. This will include liaison with variouskey internal and external stakeholders to ensure the demands of the Trust are appropriately met.
• Developing and monitoring projects using project management tools and templates ensuring appropriate reporting at all levels.
• Liaise with other members of PMO team, Strategy, Finance, Workforce, ICT, external suppliers and clinical teams to ensure that projects aredelivered successfully.
• Provide, receive and interpret information to ensure successful delivery of the projects. Recognise complex information and escalateaccordingly.
• Effectively document and monitor project risks in line with organisation priorities. Awareness of mitigation and contingency planning.Support the identification, documentation, and monitoring of benefits to ensure projects deliver against agreed deliverables.
• Plan and support the implementation of changes. Recognise when there is a need to adjust deliverables to meet unexpectedcircumstances.
• Produce and maintain the formal project documentation required throughout the project lifecycle including the collection of information tosupport review and/or development of policies and procedures.
• To work to tight deadlines under pressure in a complex environment. To contribute to management and administrative processes andstructures including managing resources.
• To be competent in the use of applications including Word, Outlook, Excel, PowerPoint, MS Teams.

Person Specification

Qualifications

Essential

• Educated to degree level or equivalent experience and training

Desirable

• PRINCE2 foundation level or equivalent experience and training
• PRINCE2 Practitioner level

Experience

Essential

• Experience of managing projects with demonstrable success in delivery
• Experience in aspects of project documentation and administration relating to successful management and communications of projects
• Experienced in the use of Microsoft Outlook, Microsoft Word, Microsoft Excel and Microsoft PowerPoint
• Has experience of working with teams and individuals from both clinical and non-clinical backgrounds to solve project delivery problems
• Experience of creating and presenting material to explain new ways of working to staff members of a wide range of project management literacy

Desirable

• Experience of managing projects in the NHS
• Involvement in organisational change management projects
• Experience in change management processes and process mapping Experienced in the use of Microsoft Project
• Experience of training staff to use electronic systems

Knowledge

Essential

• Understanding of project governance issues and the importance of project governance within the NHS

Desirable

• Have an understanding of current issues relating to the NHS oUse of digital solutions in a clinical setting

Skills

Essential

• Confident user of MS Office and MS Project oAble to quantify and balance competing requirements within projects oExcellent communication and presentation skills oAbility to identify opportunities, analyse options and develop creative solutions oAbility to work across teams, departments and organisations oAbility to produce concise/clear reports/documents oStrong interpersonal skills oOrganising and typing oaction notes for meetings related to project delivery

Desirable

• Good analytical skills oBe able to manage all aspects of work including monitoring and managing performance oFacilitation skills oExperience of convening and chairing meetings Experience in delivering training
• Commitment to Trust Values and Behaviours

Essential

• Must be able to demonstrate behaviours consistent with the Trust’s values. (As detailed in UHCW’s Values in Action document below) oApplicants applying for job roles with managerial responsibility will be required to demonstrate evidence of promoting equal opportunities through work experience

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

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