Working from home while playing a key role in a global news organization sounds exciting—and that is exactly what this opportunity offers. International Business Times (IBT), a fast-growing digital media company with millions of readers worldwide, is looking for a warm, smart, and highly organized Virtual Office Manager (Administrative Assistant). This role is perfect for someone who enjoys helping teams stay on track, keeping schedules running smoothly, and making sure daily operations feel effortless. Whether you’re assisting executives, coordinating vendors, or supporting office needs remotely, this job lets you be the reliable backbone that keeps everything moving. It’s a chance to grow, shine, and contribute to a professional environment where your skills truly matter.
Job Type: Contract
Firm: International Business Times (IBT Media)
Location: Remote
Language: English
International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.
Essential Duties and Responsibilities
- Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
- Assist finance director with reports, collecting data, etc
- Manage and post job-ads across internal and external platforms
- Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
- Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
- Liaise with vendors for copiers, telephony, etc. troubleshooting.
- Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
- Other assigned duties as requested.
Qualifications
- Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
- Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
- Team player with a high level of discretion and superb decision-making ability.
- Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
- Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc
About IBT
IBT Media is a fast growing global digital news organization, delivering news and insight to over 30 million monthly readers across the world. With innovations across the newsroom and the platform, we are engaging a new generation of readers with content that speaks to their interests, analysis that serve their businesses, and insight to make sense of a globally connected world.