Are you a highly organized and proactive individual with a passion for delivering exceptional support? Do you have a neutral English accent and excellent communication skills? 20four7VA is seeking talented Business Support Virtual Assistants to join our global team and work with dynamic entrepreneurs and businesses worldwide!
Job Type: Part-Time (Independent Contractor)
Firm: 20four7VA
Location: Worldwide / Remote
Open to: Global offshore applicants
Work Schedule: Monday–Friday, 12 PM – 9 PM (Ireland Time), 40 hours/week
Language: English (neutral or minimal accent required)
Overview
20four7VA is seeking offshore independent contractors to provide remote business support services to clients worldwide, particularly in developed markets such as the United States, the United Kingdom, Canada, and Australia.
We are looking for a highly organized, proactive Business Support Virtual Assistant with a neutral English accent to support a dynamic entrepreneur involved in coaching sessions, workshops, book publishing, app development, and other creative projects.
The ideal contractor is detail-oriented, resourceful, and confident in handling executive, client-facing, and administrative tasks. You will serve as the right-hand support, ensuring efficient daily operations, clear communication, and effective project management.
Scope of Services
Executive & Business Operations
- Manage calendars, appointments, and travel across multiple time zones (Ireland, U.S., etc.).
- Coordinate coaching sessions, workshops, and speaking engagements (e.g., subconscious reprogramming talks, live events).
- Prepare client-facing materials: summaries, onboarding documents, follow-up messages, contracts.
- Maintain CRM accuracy, update client records, track payments, and log completed sessions.
- Coordinate with collaborators (accountants, marketing partners, etc.).
- Track project timelines (book publishing, app development, funnel builds) to ensure deliverables remain on schedule.
- Keep the client on track with reminders and follow-ups.
- Make minimal phone calls (approximately 1–5 per week, as needed).
Client Communication & Support
- Draft and send professional client messages via WhatsApp, LinkedIn, or email in the client’s tone.
- Schedule and confirm client sessions, ensuring Zoom links and post-session notes are organized.
- Support onboarding and client check-ins to maintain a consistent 5-star experience across all communication channels.
Content & Marketing Support (Secondary)
- Post and schedule approved content across Facebook, Instagram, and LinkedIn.
- Track engagement and identify top-performing posts.
- Repurpose written materials (testimonials, quotes, insights) into draft social media content.
- Bonus: Create reels using tools like CapCut (captions, cover images, basic edits). If needed, a separate video editor may handle this.
Personal & Administrative Support
- Manage inbox: prioritize emails, summarize key items, draft responses for approval.
- Handle personal logistics such as rent, travel, and event planning with discretion and efficiency.
- Maintain digital organization of files, passwords, SOPs, contracts, and notes.
- Coordinate errands or virtual purchases to streamline daily operations.
Efficiency & Optimization
- Identify workflow inefficiencies and recommend practical improvements.
- Create checklists, recurring tasks, or basic automations for repetitive processes.
- Research and recommend tools to enhance productivity and reduce manual work.
Requirements & Ideal Candidate Profile
- Proficiency in ChatGPT and GoHighLevel (GHL).
- Strong written and verbal English communication with a neutral or minimal accent.
- Excellent organizational and time-management abilities.
- Tech-savvy; experience with Google Workspace, Zoom, WhatsApp, Canva, and CRMs.
- Ability to work independently with minimal supervision; high accountability.
- Detail-oriented, reliable, and calm under pressure.
- Ability to double-check work and follow directives/SOPs.
- Comfortable in a fast-paced environment.
- Motivated to join a high-impact company and interested in self-improvement.
- Time flexibility to support the client while traveling.
- Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator.
- Plus: Familiarity with social media content creation or tools like CapCut.
- Willingness to complete the initial client questionnaire.
Application Instructions
If you have already completed the 20four7VA Recruiting Process — including the Final Interview — or have previously been contracted by a 20four7VA client, please apply through the 20four7VA Team Portal for faster processing.