Quick Snapshot

Job Type: Part-time

Salary: From $25.00 per hour

Firm: Solace Stories

Location: Remote

Work Schedule: Up to 20 hours per week

Language: English

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing complex schedules, coordinating projects, and ensuring seamless office operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help keep our executive team focused and empowered to achieve their goals while maintaining a professional and welcoming office atmosphere. This paid position provides an exciting chance to develop your administrative expertise and contribute meaningfully to our organization’s success.

Responsibilities

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.
• Provide comprehensive executive administrative support including email correspondence, document proofreading, transcription, and data entry to ensure accuracy and professionalism.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams or external partners to facilitate smooth execution.
• Oversee office management tasks such as filing, front desk duties, handling multi-line phone systems with proper phone etiquette, and maintaining organized office supplies.
• Assist with bookkeeping activities using QuickBooks or similar software, including invoicing, expense tracking, and basic bookkeeping tasks.
• Plan and organize events or meetings by coordinating logistics, preparing agendas, and ensuring all materials are ready ahead of time.
• Support personal assistant duties as needed for senior executives, including personal scheduling or errands that enhance overall productivity.

Qualifications

• Proven experience in an executive administrative support role or similar office environment with strong clerical experience.
• Exceptional organizational skills with the ability to multitask effectively in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Experience with QuickBooks for bookkeeping tasks and DocuSign for electronic signatures is highly desirable.
• Excellent typing speed combined with proofreading and transcription skills to produce error-free documents swiftly.
• Strong phone etiquette skills along with experience managing multi-line phone systems professionally.
• Demonstrated ability to handle confidential information discreetly while providing outstanding customer service.
• Office management experience including filing systems, data entry, front desk responsibilities, and general office organization. Join us as an Executive Assistant where your energy and expertise will make a tangible impact! We value proactive professionals who are eager to support leadership while fostering an efficient workplace environment. This is more than just an administrative role — it’s an opportunity to grow your career within a vibrant organization dedicated to excellence!

Pay: From $25.00 per hour

Expected hours: No more than 20.0 per week

Work Location: Remote

Glassdoor is handling all recruitment for this role. As this is a newly opened vacancy, if this opportunity excites you, head over to Glassdoor and APPLY TODAY.

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