Executive Assistant

Are you someone who loves staying organised, thinking ahead, and making sure everything runs smoothly behind the scenes? Hendecagon Group is searching for a confident and reliable Executive Assistant who can work closely with leadership and truly take ownership of their role. This opportunity is perfect for a proactive professional who enjoys responsibility, clear communication, and supporting high-level operations across different industries — all while working remotely.

Job Type: Full-Time

Salary: $150,000 – $250,000 (Employer Provided)

Firm: Hendecagon Group

Location: Remote

Work Schedule: Full-Time (Specific hours not stated)

Language: English

Job summary

We are looking for an experienced and highly capable Executive Assistant to work directly with the Founder and Management team across our three business arms: Business Consulting, Travel and Music Promotion. This is not a basic administrative role. We need someone who takes ownership of their work and operates confidently with minimal supervision.

Responsibilities:

Executive Support & Task Management:

• Manage calendars, meetings, appointments and internal task lists with precision.
• Ensure deadlines are met, priorities are clear and nothing falls through the cracks.

Reporting & Accountability:

• Provide regular and timely updates on completed tasks, ongoing work and pending actions without being prompted.
• Maintain clear visibility of progress at all times.

Presentation & Document Preparation:

• Design professional business presentations and reports using Canva.
• Create clean, structured and visually strong PowerPoint and PDF slides suitable for consulting clients and business stakeholders.

Email & Communication Management:

• Monitor and manage inboxes efficiently.
• Draft responses, organise correspondence and ensure timely follow-up on important matters.
• Maintain a structured and well-organised filing system.

Proactive Operations Support:

• Identify gaps, inefficiencies or potential issues before they become problems.
• Take initiative to improve systems and workflows without waiting to be instructed.
• Apply feedback quickly and deliver polished work with minimal guidance after initial direction.

Independent Decision Making:

• Exercise sound judgement in day-to-day matters.
• Make informed decisions that support smooth operations and reflect the Founder’s priorities.

Collaboration & Cross-Department Support:

• Work across Business Consulting, Travel and Music Promotion projects.
• Communicate clearly and contribute practical input to improve execution and delivery.

Requirements:

• Degree
• 2 years experience
• Administrative Skills
• Time-Management Skills
• Problem-Solving Skills
• Email-Management Skills
• Calendar Management
• Canva Design
• Communication Skills

Glassdoor is handling all recruitment for this role. As this is a newly opened vacancy, if this opportunity excites you, head over to Glassdoor and APPLY TODAY.