Are you someone who loves staying organised, thinking ahead, and making sure everything runs smoothly behind the scenes? Hendecagon Group is searching for a confident and reliable Executive Assistant who can work closely with leadership and truly take ownership of their role. This opportunity is perfect for a proactive professional who enjoys responsibility, clear communication, and supporting high-level operations across different industries — all while working remotely.
Job Type: Full-Time
Salary: $150,000 – $250,000 (Employer Provided)
Firm: Hendecagon Group
Location: Remote
Work Schedule: Full-Time (Specific hours not stated)
Language: English
Job summary
We are looking for an experienced and highly capable Executive Assistant to work directly with the Founder and Management team across our three business arms: Business Consulting, Travel and Music Promotion. This is not a basic administrative role. We need someone who takes ownership of their work and operates confidently with minimal supervision.
Responsibilities:
Executive Support & Task Management:
- Manage calendars, meetings, appointments and internal task lists with precision.
- Ensure deadlines are met, priorities are clear and nothing falls through the cracks.
Reporting & Accountability:
- Provide regular and timely updates on completed tasks, ongoing work and pending actions without being prompted.
- Maintain clear visibility of progress at all times.
Presentation & Document Preparation:
- Design professional business presentations and reports using Canva.
- Create clean, structured and visually strong PowerPoint and PDF slides suitable for consulting clients and business stakeholders.
Email & Communication Management:
- Monitor and manage inboxes efficiently.
- Draft responses, organise correspondence and ensure timely follow-up on important matters.
- Maintain a structured and well-organised filing system.
Proactive Operations Support:
- Identify gaps, inefficiencies or potential issues before they become problems.
- Take initiative to improve systems and workflows without waiting to be instructed.
- Apply feedback quickly and deliver polished work with minimal guidance after initial direction.
Independent Decision Making:
- Exercise sound judgement in day-to-day matters.
- Make informed decisions that support smooth operations and reflect the Founder’s priorities.
Collaboration & Cross-Department Support:
- Work across Business Consulting, Travel and Music Promotion projects.
- Communicate clearly and contribute practical input to improve execution and delivery.
Requirements:
- Degree
- 2 years experience
- Administrative Skills
- Time-Management Skills
- Problem-Solving Skills
- Email-Management Skills
- Calendar Management
- Canva Design
- Communication Skills
Glassdoor is handling all recruitment for this role. As this is a newly opened vacancy, if this opportunity excites you, head over to Glassdoor and APPLY TODAY.