OVATech OPC is seeking a highly skilled and experienced Executive Virtual Staff to join their team! As a key member of their staff, you’ll provide exceptional administrative support to high-level management, ensuring seamless operations and achieving business goals. If you’re a tech-savvy and organized individual with a passion for delivering top-notch support, we want to hear from you!
Quick Snapshot
Job Type: Full-time
Salary: $5.50 (rate)
Firm: OVATech OPC
Location: Remote
Open to: Remote applicants
Work Schedule: Full-time, Hawaii Standard Time zone
Language: English
Full job description
Responsibilities:
- Manage executive’s calendar, emails, and daily priorities
- Handle reminders for deadlines, renewals, and events
- Prepare reports, presentations, contracts, and research documents
- Build and maintain systems in Notion
- Track expenses, invoices, and coordinate with accounting
- Maintain and improve SOPs, training materials, and internal documentation
- Act as accountability partner for the client
- Research vendors, properties, and business opportunities
Perks
- Paid PH holidays after 3 months
- Attendance incentives after 3 months
- Referral bonuses
- Performance appraisal
- Prepaid health and wellness card after 6 months
Benefits:
- Health insurance
- Work Location: Remote
Technical Requirements
- Main and backup computer (Minimum i5 processor)
- Main and backup internet (Minimum 25 Mbps)
- Noise-canceling headset
- Webcam
Required Skills
- Trello
- Project management
- Project coordination
We need someone with:
- 3+ years of experience as an Executive Assistant supporting high-level management (preferably in Property Management, Non-Profit, or Healthcare)
- Experience in building systems, creating SOPs, and managing tasks
- Background in project management and coordination
- Strong written and verbal communication skills in English
- Proficiency in Google Workspace, Microsoft Suite, Notion, Trello, and AI tools