Stepping into a remote role that blends organization, communication, and teamwork can be truly rewarding — and that’s exactly what this Operations Assistant position offers. This opportunity is perfect for someone who enjoys helping others, keeping things running smoothly, and staying on top of important details. Whether it’s guiding new staff through onboarding, supporting scheduling needs, or keeping systems updated, this role allows you to make a real impact behind the scenes. With flexible hours, a supportive team, and room to grow, it’s a great chance to build your skills while working comfortably from home.
Job Type: Part-time (Full-time also available)
Salary: From $16 per hour
Firm: RubyLemon
Location: Remote
Work Schedule: Expected 25 hours per week (flexible)
Language: English
About Us
We’re a people-first staffing company that connects skilled professionals with top clients in the hospitality, events, and service industries. Our mission is to make staffing simple, reliable, and rewarding for both our clients and our team members.
We’re looking for a motivated and detail-oriented Operations Assistant to join our growing remote team. This role plays a key part in supporting recruitment, onboarding, and scheduling operations — ensuring our staff are prepared, organized, and ready to shine on every assignment.
Key Responsibilities Recruitment & Onboarding
- Assist in reviewing interview feedback and tracking candidate progress through the hiring pipeline.
- Coordinate and manage the onboarding process for new staff, ensuring completion of paperwork, documentation, and credentials.
- Maintain accurate staff records and compliance files (e.g., right-to-work documents, certifications).
- Communicate with candidates about next steps, expectations, and training materials.
- Help streamline and improve onboarding workflows to create a smooth candidate experience.
Scheduling & Operations
- Support daily scheduling tasks using Nowsta or similar staffing platforms.
- Communicate shift details, confirmations, and updates to staff.
- Track attendance, shift changes, and last-minute coverage needs.
- Collaborate with the operations and account management teams to ensure client requests are fulfilled efficiently.
Administrative & System Support
- Use HoneyBook to assist with client onboarding, document organization, and workflow tracking.
- Prepare reports on staffing levels, onboarding status, and recruitment metrics.
- Keep internal databases, spreadsheets, and communication logs organized and up to date.
- Provide responsive and professional support to both clients and team members.
Qualifications
- 1+ year of experience in operations, HR, or administrative support (staffing experience preferred).
- Proficient in Google Workspace, Nowsta, HoneyBook, or similar scheduling and CRM systems.
- Excellent communication skills — both written and verbal.
- Highly organized and detail-oriented with strong multitasking abilities.
- Comfortable working independently in a remote environment.
- Reliable, self-motivated, and proactive problem solver.
Preferred Skills
- Prior experience with candidate onboarding, HR systems, or interview coordination.
- Knowledge of compliance and documentation requirements for staffing.
- Experience in the hospitality or event staffing industry a plus.
What We Offer
- $16/hour starting rate, with potential for growth based on performance.
- Fully remote position with flexible hours (based on business needs).
- Supportive team environment and opportunities for advancement.
- Training provided on company systems and processes.
- Ready to join a fast-paced, people-focused team where every day is different?
- Apply today and help us keep our staffing operations running smoothly — from onboarding great people to delivering exceptional service to our clients.
Job Type: Part-time
Pay: From $16.00 per hour
Expected hours: 25 per week
Work Location: Remote
Application Process & Documents Needed
Applicants typically submit an online application and may go through interview stages. You should be ready to provide necessary documents for onboarding, such as identification and certifications, once selected. Training on company systems will be provided.