Join a dynamic team that’s passionate about bringing the best of Italian design to the world! Italian Lab is looking for a talented and detail-oriented Remote Secretary to keep their operations running smoothly. If you’re a trilingual admin pro with a love for design and organization, this could be your dream role!
Job Type: Part-time
Salary: £1,500.00-£3,000.00 per month
Firm: Italian Lab
Location: Remote
Work Schedule: Flexible, core hours (10:00–16:00 CET)
About Us
Italian Lab is a specialist interior design procurement company, connecting designers, architects, and developers with the finest Italian furniture, materials, and finishes. We manage the full procurement process — from initial sourcing and supplier negotiation through to delivery and installation coordination — ensuring every project meets the highest standards of quality and craftsmanship.
We are a small, passionate team working fully remotely, and we are looking for a trilingual, detail-driven Remote Secretary to keep our operations running smoothly.
The Role – Your day-to-day
- Manage the director’s calendar, appointments, and travel arrangements
- Handle client and supplier correspondence— emails, calls, and follow-ups — with professionalism and warmth
- Coordinate procurement timelines and liaise between suppliers, logistics partners, and clients across multiple countries
- Prepare and format purchase orders, quotes, proposals, and invoices
- Track shipments, deliveries, and order statuses, flagging any delays proactively
- Maintain and organise digital files, supplier contracts, and procurement documentation
- Conduct light research on Italian suppliers, product availability, and lead times
What We Offer
100% remote — work from wherever inspires you
Part-time hours with a flexible schedule within core hours (10:00–16:00 CET)
A close-knit, collaborative, and creatively stimulating team culture
Competitive part-time salary, reviewed annually
Paid holidays on a pro-rata basis
Opportunity to grow with an ambitious, expanding business
Job Type: Part-time
Pay: £1,500.00-£3,000.00 per month
Expected hours: No less than 20 per week
Work Location: Remote
What We’re Looking For
- Proven experience as a secretary, personal assistant, or administrative professional
- Meticulous attention to detail and a talent for juggling multiple priorities calmly
- Proficiency in Google Workspace, Microsoft Office, and video conferencing tools
- Discretion and reliability — you understand the importance of confidentiality
- A genuine interest in design, interiors, or the procurement industry is a plus
- Comfortable working independently in a fully remote, part-time capacity
- Fluent in English, French, and Italian — written and spoken — this is essential for this role
Explore This Brand New Opportunity