Imagine joining a fast‑growing startup that feels like the TikTok of your city—where every day is a chance to help brands, creators, and culture meet in real‑world moments. MassFire Media LLC is looking for a bright, caring, and organized Executive Assistant to be the trusted helper behind a senior leader. If you love staying on top of a busy calendar, turning chaos into order, and adding a personal touch to every task, you’ll feel right at home here. This role lets you shape how people discover the best restaurants, nightlife, and travel experiences—all while working from wherever you want.
Quick Snapshot
Job Type: Full‑Time
Salary: $70,000 – $95,000 per year
Firm: MassFire Media LLC
Location: Remote
Work Schedule: Flexible, async‑friendly
Language: English
MassFire Media LLC is based in San Francisco, CA
Full description
If you’re ready to bring order, energy, and a smile to a dynamic team, we’d love to hear from you. Join MassFire Media and help shape the future of local discovery—one meeting, one itinerary, one great experience at a time. Apply today!
A Bit About You
You are resourceful and good at building relationships. You get excited when you can help brands, creators, and culture work together. You like fast‑moving work, spotting ways things fit, and shaping how people discover real‑world experiences – like finding a new restaurant or planning a night out.
A Bit About Us
We run a platform that works like TikTok for cities. Thousands of cities have their own video feeds and local creator communities. Our app helps more than 150 million people discover dining, nightlife, and travel experiences. We are in the top 100 on the App Store in 40 countries and work with over 3 million businesses worldwide.
For businesses we create short‑form videos for them, launch their profile, get videos from top creators, and track foot traffic and sales with GPS data. Brands such as Fairmont, Taco Bell, Chipotle, Ruth’s Chris Steak House, Omnia Nightclub, and festivals like Coachella trust us. We have a global partner program for in‑app bookings and are backed by investors like Redpoint Ventures, Streamlined Ventures, Village Global, and music star Kygo.
What You’ll Be Doing
Administrative Support
- Manage and prioritize a busy calendar, scheduling meetings across time zones
- Sort emails, draft replies, and flag important items
- Prepare meeting agendas, take notes, and track action items
Operations & Logistics
- Arrange travel: flights, hotels, itineraries, visas
- Organize events, off‑sites, team meetings, and investor or board presentations
- Communicate with internal teams and outside partners on the executive’s behalf
Project Coordination
- Help with strategic projects, make sure deadlines are met
- Do research, summarize findings, and create memos or slides
- Assist with recruiting, onboarding, and team culture activities
Confidentiality & Communication
- Handle sensitive information with care
- Act as a gatekeeper while keeping the executive informed
- Write internal and external messages that sound like the executive
Qualifications (Requirements)
- At least 3 years of experience supporting senior leaders or founders.
- Excellent written and spoken communication skills.
- High emotional intelligence and the ability to anticipate what the executive needs before they ask.
- Strong proficiency with Google Workspace, Slack, Zoom, Notion, and scheduling tools such as Calendly.
- Able to work independently, handle multiple tasks at once, and stay calm under pressure.
- Bachelor’s degree or equivalent work experience preferred (Not compulsory)